Position Scope

The Project Administrator supports the Service Manager and Work Planner in the administrative, organizational, and secretarial aspects of projects. The position is crucial to the efficient running of projects by facilitating communication, document management, and following up on actions and deadlines. Your accuracy and drive enable the service engineers to do their work quickly and accurately. You will have a lot of contact with suppliers, but also with our contractors, Service Manager, and service engineers. This is an extremely versatile position in a young team and growing company.

Key Responsibilities 

Administrative Support

• Preparing quotations
• Preparing, sending, and following up on invoices to customers
• Managing project documentation (plans, reports, minutes, etc.) in a structured system (e.g., SharePoint).
• Inventory management
• Keeping our ERP system up to date
• Supporting the administrative processing of purchase orders, invoices, and expenses.
• Searching for new suppliers and comparing prices
• Taking care of the logistical organization around projects (travel arrangements, hotel reservations, etc.), often ad hoc/last minute
• Updating and maintaining the CRM file
• Administrative processing of incoming goods
• Keeping track of time registrations

Documentation and archiving

• Setting up and maintaining a clear project administration and archiving system (digital and physical)
• Ensuring the consistency and completeness of project documentation

Other tasks

• Supporting the Service Manager with a variety of tasks
• Contributing to the development and improvement of project management processes and templates
• Acting as a point of contact for administrative questions
• Performing ad hoc administrative tasks at the request of the Service Manager or the team.

Required Skills and Qualifications

• MBO+ level of working and thinking, preferably with a technical background, a major advantage if this is also in the food industry
• Good command of spoken and written English and Dutch.
• Good communication skills and ability to work under pressure
• Experience in a similar position, including preparing quotations
• Experience in sales or accounting is an advantage
• Strong planning, organizational, and analytical skills
• Experience with ERP systems (e.g., Microsoft NAV, SAP, Navision) is an advantage

What we offer

• A challenging and varied position within a young and growing organization in the food industry.
• A competitive salary between €2500 and €3000 gross, depending on experience and education.
• Good secondary employment conditions, such as a phone and laptop
• Opportunities for personal development and relevant training and courses.
• A pleasant working atmosphere and a collegial team.
• A one-year contract with a two-month probationary period.
• 25 vacation days + 13 ADV days

FPS Food Process Solutions Corporation is an equal opportunity employer, and we thank you for your interest in the position. Only those candidates who match the requirements and are eligible to work in the Netherlands will be contacted / shortlisted.